Virtual Franking Machine

Gone are the days when businesses need to have an actual Franking Machine in their office. The expensive, ugly, ink hungry and often unreliable is going the of the fax machine thanks to the 2018 launch of the Virtual Fax Machine, a disruptive new software brought to market by Managed Mail Service.

The Virtual Franking Machine software for Windows and Mac computers allows staff in your organisation to simply”drag and drop” documents into the tool, enter the address (if not already present on the letter), choose the postage type and press “Send”, we then print and post the document for you! Everything is virtual, no equipment is needed at your end!



No Expensive Hardware Costs – If you’re a business that only sends a small amount of mail you are probably frustrated by the machine costs, monthly rentals, top-up charges and goodness knows what else charged by other Franking Machine providers and have asked yourself is it really worth it? We can appreciate where you’re coming from, you are not alone! Which is why we provide a simple pay as you go scheme where you only pay for what you consume. You only want to send 1 letter a month? That’s fine with us.

No Maintenance / Machine / Ink – As you either know from first hand experience or can easily find out through others, a physical Franking Machine is horribly expensive to purchase (£150+), is not unknown to breakdown for seamlessly no reason and is very thirsty, with ink prices that will make your eyes water. With a Virtual Franking Machine no machine, maintenance, ink or other costs exist!

No Postage Credit Loss or Penalties – With a typical Franking Machine provider if you place your envelope in the wrong position, have some tape on corner of the envelope or frank the wrong piece of mail when printing the postage then its completely your problem. If that was a Special Delivery print that just cost you £7.00, money to the bin. Furthermore if you put the wrong amount of postage on items when Royal Mail find out that fine they issue is yours. With our service we help protect you from such financial hits.



Cheaper Postage – Whilst every Franking Machine company out there loves to scream about their rates being x pennies less then a Royal Mail stamp many people dont know (until its to late) about the length of “services charges” (some refer to them as hidden fee’s) they charge that can virtually wipe out any cost savings. Setup charges, monthly rentals, topup charges, inflated ink, maintenance charges and other nasty fees all before you send your first letter. With us, we believe you should just pay for the mail you send.

Mail Tracking – Whilst Franking Machine providers give you the ability to use Royal Mails Signed For and Special Delivery services they are not easy to use, you still need the slips on site, need your staff to enter address manually on the slip and run to the Post Office for it to be accepted into the system. Not only do we do all this for you, we provide free, Real Time updates on the journey of each trackable mail piece!

Proof of Postage – To secure “Proof of Postage” by sending letters using stamps or a typical Franking Machine requires you to queue up at the Post Office and ask the teller to print you a Proof of Postage receipt. A tedious task which is just not practical for every piece of mail your organisation sends. Clients with a Premium level account receive proof of postage on each and every piece of mail sent through our service.

Learn how a Virtual Franking Machine…